What if we would like to have more than a total of 15 guests?
Because space inside the Swashbuckler is limited, the maximum number of children we can fit comfortably is 20 (depending on age). 15 children are included in our package and additional children can be added for $30 each up to the max total of 20 children.
Can we have an adult party on the Swashbuckler? Due to weight limits and capacity aboard the ship, we are unable to do an adult version of our pirate party.
How much would it cost to add on more party favors/candy/etc?
Your package with Blackbeard’s Traveling Pirate Party already includes numerous favors for guests to take home. If there is a particular item you would like in addition, please contact us via phone or email. We would be happy to work out a quote for you. Or feel free to pick up whatever favors you would like to get, and we can add them with our favor bags.
Do you offer healthier options? How about gluten-free or specific allergies?
We do offer an assortment of healthier options which can be used to substitute or add on to our normal offerings at any time. There is a $50 charge for headcount of up to 15 kids, $75 for headcount more than 15 kids due to the cost & seasonality of fruit, special cups, labor, etc. Such substitutions must be noted and discussed at time of booking. We also do offer gluten-free baked goods, and we can also accommodate almost any specific allergy your child or guest may have. Please let us know of such requirements at time of booking.
Do we tip Blackbeard and his First Mate and/or the staff?
Gratuity is not required or expected, but would be greatly appreciated should you wish to give it.
Are your pirate parties just for boys?
Not at all! We welcome both boys and girls. We are very tuned into making sure our parties do not feel one-sided, unless requested (ex. all boy party). We want EVERYONE to have a great time. We also have a girl First Mate to interact with Blackbeard if your child would prefer.
What age range is best for the party?
We recommend ages 1-10 for our children's parties, but we can accommodate any age - you know your child and guests the best!
How far in advance can I book my child's party?
Book early to guarantee your party time and date -- slots fill up fast, even a year out! Please remember a deposit is needed to hold your date and is NON-REFUNDABLE.
What do I do to reserve the date and time for my child's party?
Give us a call at 818-620-5952 to book your date or you can send us a booking request at alicestravelingteaparty.com/booking-wonderland.
What areas do you service and what if I live outside that area?
Our home location is zip code 91335, so our main service area is any location within 25 miles from that zip code. IF YOU ARE UNCERTAIN IF YOU FALL WITHIN THIS AREA, PLEASE GIVE US A CALL AT 818-620-5952. If you are outside our main service area, please contact us to see if we are able to travel to your location. We may be able to arrange traveling to your location for a fee depending on our schedules, other parties booked, availability of the staff to travel, etc. Sorry, we are unable to accommodate parties that would require traveling more than 2 hours in each direction.
I would like my party to be later in the day, more like early evening. Is that possible?
That will depend on what time of year it is and what sunset time is that day. All of our parties must conclude 3.5 hours before sunset time on your party date. Because it takes us a great deal of time to tear down and repack our 16-foot trailer, and for the safety of our employees, we need to complete teardown before it becomes dark outside.
Are there certain locations where you will not hold parties?
Because safety for our guests and staff is of the utmost importance, we reserve the right to exclude any location which may be deemed by us as a safety risk. Also, each park, country club, etc has different requirements or regulations which may or may not allow us to set up on their grounds. We must personally verify that we can set up our ship there.
Are all of your employees background checked?
Here at Blackbeards’s Traveling Pirate Party, our #1 concern is the safety of your children. All of our employees are background checked, go through an extensive interview process, and are held to the highest standards.
Do you carry liability insurance?
We are a fully insured company and LLC.
I need a party in 3 days. If you are available, are you able to come?
Due to order time for sandwiches and cupcakes, we cannot do a party with any less than a week’s notice. If the party would be at a park location, more often than not, permits are needed and can’t be obtained with any less than two weeks notice due to park regulations. Because each park is different, please contact us and we can figure out if we can get a permit in time.
Can I just pick the time of the party and the park location on my own and let you know what they are?
Unfortunately, no. Because we have to arrive 5hours before party time to start building the ship, we need to be involved in the determination of the party time. Also, we have a great deal of experience with what times work best in what areas for that particular time of year. As for park locations, we have gone through the process of calling many of the parks in certain cities and know the particular requirements each has. Some parks or cities may not allow us to set up, or may only allow a certain number of guests without a permit, have strict insurance requirements or setup/teardown times, etc. Once you have an idea of what park you would like to use or which particular city, we can reach out to their staff and find out whether we can use the location or not. Dealing with parks can be tedious, so we are more than happy to handle it for you! We also have a list of preferred parks that we have used often and are super easy to book or set up in.
I need the party to be set up all day at my house, not just for 2 hours. Is that possible?
Due to the nature of our decor and the time involved setting up and tearing down, we are unable to leave our setup anywhere (attended or unattended) all day for a party. We need 5 hours to set up, 2 hours to have the party, and 2.5 hours to tear down. If you need a slightly longer party, such as 2.5 or 3 hours please call us and we may be able to work something out for a fee. But honestly, most parents and children are well done in 2 hours and don’t require any additional time.
I don’t need food, or invites, or candy, or Blackbeard and his First Mate...can I just rent your ship? That’s all I really need.
Blackbeard’s Traveling Pirate Party does not rent out decor only. We only have one setup and we need it available for our parties at all times. We book up fast every month so there is no downtime where we would be able to rent out our decor.
Do you rent out Blackbeard and his First Mate? We are having a party and just need characters.
Because we do the entire party from start to finish, we need to have all our on-staff actors available for our parties. If we rent them out and then we book a date, we don’t have them available to do our party. Though we have multiple Blackbeards and First Mates, someone may get a film shoot, become ill, need to switch with another actor, etc. Therefore we need them all available for our parties and are unable to rent them out.
If I eliminate some items from the package, does it affect the cost at all?
Because we require 5-7 employees to set up and tear down as well as 2 actors, the bulk of our package price goes toward payroll for those employees. Eliminating items from the package therefore does not change the price of the package much as we still need that many employees on hand. If you would like to go over specifics, please give us a call at 818-620-5952.
I need a party on a weekday. Is that possible?
Unfortunately, due to insane amounts of traffic in Los Angeles during the week, we only operate on the weekends. Also, our professional actors are auditioning and working during the week, which leaves them unavailable for parties.
I would like our party on a holiday weekend. Is that something you can do?
Typically we do not book parties on holiday weekends, simply for the fact that clients are afraid many of their guests will be out of town and don’t want to risk low turnout. If you have checked with your guests already and are happy with the amount that can come, call us. We can check and make sure we have enough staff available to work (since we don’t typically work near the holidays, many employees make plans well in advance) and if so, we can definitely make the party happen.
How long does setup and tear down take?
Due to our size and attention to detail, our setup takes about 5 hours and teardown takes about 3 hours. Times can vary based on location and distance the party location is from our trailer parking. Parking needs to be extremely close to the actual party site as ship pieces are very heavy and can slow us down quickly.
Am I guaranteed a certain Blackbeard and/or First Mate at my child’s party?
You can definitely request a particular Blackbeard and/or First Mate, however, there are no guarantees. Because we have professional actors on staff, they may get cast in a film or show at the last minute and suddenly no longer be available or they may become ill and be unable to perform. All of our actors are amazing though (we are extremely particular!) and any one of them would do a wonderful job at your party. If you are having a party
I am worried all of the guests will be late. What happens if no one has arrived yet at party time?
It is unfortunately super common for guests to be late. Traffic in Los Angeles is tricky at best, plus let’s face it, wrangling kids up to leave the house can be a major chore. We typically start about 15 mins late if necessary, depending on how many people have shown up, and we still go about 2 hours, give or take. If we need to wait longer, the party time will be shortened accordingly in a very non-obvious manner so that the party does not feel hurried. If you know your guests are the chronically late variety (we’ve all got them!), we know some tricks to help ease your worries and help keep the party on track. Please give us a call at 818-620-5952 and we can walk you through it.
I am wondering if you can donate a party to our school/church/fundraiser/etc?
Blackbeard’s Traveling Pirate Party loves to help out charities when we can. Our first priority is to a wonderful charity near and dear to our hearts- Mending Kids International. We donate a party to their annual auction as well as donate the going away party for the children who just had surgery and are going back home to their families. If you would like more information on Mending Kids, please click HERE. Once we take care of our commitment to Mending Kids, if we are able to donate more parties to other charities, we definitely do so. Please send your charity requests to TravelingPirateParty@gmail.com. Due to the high volume of requests we receive, we may not be able to respond personally to all of them, but we do definitely look over all requests to see if it is something we can do. Also, it is never too early to send a request, even if it’s a year away! We are planners by nature, and the more time we have to prepare, the more possibility we may be able to make something happen.